All users of Solomon must record their name, email address
and a password. These details are stored
and used to identify users and to operate a login system. The legal basis on which these details are
processed by UGLE is the legitimate interests of UGLE as a provider of Solomon
to its members. If you wish to stop
these details being processed by UGLE you must delete your Solomon account by
emailing admin.solomon@ugle.org.uk.
Periodically we survey Solomon users to ensure that the
service is as useful as possible. When
we send a survey, your email address will be sent to Mailchimp’s servers, based
in the USA, for the purposes of sending the survey to you. More detail on how your email address is
protected by Mailchimp can be found here: https://mailchimp.com/help/mailchimp-european-data-transfers/.
Optional use of your data
Your email address will be used to email you updates
relevant to your use of Solomon, for example if you sign up to or complete a
module, or if the content of that module changes. You can switch off email updates at any time
from the profile screen.
You may add other personal details to your profile if you
wish. The default setting is that your
profile is not visible to other users of Solomon except the administrators. If you wish you can make some or all of your
details visible to other users. You can
control who can see your profile from the profile screen. The legal basis on which these details are
processed by UGLE is your consent. If
you wish to amend or delete your optional details at any time you can do so
from the profile screen.
Your data on your submissions
If you submit material to Solomon you may choose to be named
as the author. If the material is
published on Solomon your name will appear in the acknowledgements section at
the end of the material. If you wish
your name to be removed from any material at any time then email content.solomon@ugle.org.uk.
Data Rights
Your data controller is The United Grand Lodge of England of
Freemasons’ Hall, 60 Great Queen Street, London WC2B 5AZ.
If you wish to see a copy of, or rectify, the personal data
held about you on Solomon please login to your profile screen. If you nevertheless wish to submit a subject
access request, object to your data being processed or are unable to login to
rectify your data held by Solomon please email admin.solomon@ugle.org.uk.
If you have any questions or complaints about how your data
is processed please contact admin.solomon@ugle.org.uk. If you have raised your concerns but not
received a satisfactory response you have the right to complain to the
Information Commissioner’s Office. More
information about complaints can be found at https://ico.org.uk/make-a-complaint/.